Manage subcontractors as part of your schedule
Connect with trusted subcontractors in JobTek, offer them bookings and see when they’ve viewed them. Once they accept, they can access the details needed to carry out the work, while your customer records, quotes and invoices remain private.
Keep subcontracted work on track
Track booking offers, acceptances and changes in one place, so your team can see who’s agreed to each visit. Subcontractors have the details they need for the work, with start and finish times recorded as they go.
Connect, offer work and confirm the booking
- 1Invite a subcontractor
Invite a subcontractor using their email address or private JobTek ID, and select the resource type they’ll work under.
- 2Confirm the connection
Once they accept your invitation in the JobTek app, a resource record is created for them in your company.
- 3Offer a booking
Send a booking offer and set an expiry time if you need a response by a deadline.
- 4Accept the booking
They review your company name, job details, customer, address and booking times, then choose whether to accept or decline.
- 5Booking confirmed
Once they accept, they’re assigned to the booking and can manage the work in the app, just like the rest of your team.
The details your subcontractors can access
Bookings you offer them
Subcontractors see their booking offers and accepted bookings, while the rest of your business information stays private.
Your company clearly identified
Your company name appears on every booking offer, so subcontractors working with several businesses can clearly see who’s offering the work.
Manage work from different companies in one app
Subcontractors connect with each company individually and access all their work through one JobTek login.
Subcontractors control their availability
Subcontractors choose which companies can view their availability.
Automatic protection against double bookings
When a subcontractor accepts a booking offer, JobTek checks for clashes with their other accepted work, including bookings with other companies, helping you confirm the visit with confidence.
A clear view for your office team
Track the status of every offer
See whether each booking offer has been sent, viewed, accepted, declined, expired or withdrawn.
Changes after the offer
When a booking changes, JobTek automatically sends an updated offer to the subcontractor.
Track shifts and working hours
Subcontractors clock on and off in the app, with timesheets saved to their resource record.
Location sharing when needed
For each subcontractor connection, set location sharing during shifts and bookings to off, optional or required.
Subcontractor FAQs
Which plans include subcontractors?
Subcontractors are booked through the scheduler, which comes with JobTek Essentials and JobTek Professional.
Who can invite subcontractors?
Anyone in your company whose role lets them add both users and resources.
Can we control what our own staff see too?
Yes. Create your own roles and choose, area by area, whether people in each can view, add, edit or delete records. The activity log shows what each person changed.
What do subcontractors see of our business?
The bookings you offer them and the ones they've accepted. Everything else stays private to your team.
What happens when a project wraps up?
End the connection whenever you like. Their completed work stays on your jobs and bookings.
Start with the subcontractor you call most
Invite them during the free trial, offer them one real booking and watch it go from sent to accepted.