Regular cleans, deep cleans and the keys for all of them
Cleaning runs on routine and access: the same sites every week, the right team at each one, and clients who like to know it's done. JobTek keeps the sites, the people, the evidence and the invoices together, so the whole team knows how every site works.
Sites, keys and the people who let you in
One client can have several sites, each with its own address. Add the site manager, the key holder and the person who signs off the work as contacts, and put alarm codes and key arrangements in the booking notes where the team sees them on their phones.
What changes when the office runs on JobTek
Teams and machines on one booking
Put two cleaners and the carpet machine on the same visit, and see the machine's availability before you confirm.
Live team status
Your team updates their status from the app, using statuses you define such as on my way, arrived and finished. With JobTek Professional, a status can email the client automatically.
Checklists that stay with the site
Set a site or area up as an asset with your own checklist form. The team completes it on their phone, with photos, and the answers stay with that site.
Proof of the clean
Before and after photos, notes and the client's signature, recorded on the visit wherever the team is working.
Every visit accounted for
The team records a reason from your own list for any visit that couldn't go ahead, so the office always knows.
One invoice for the month
Raise a single invoice covering several visits, ready for your contract clients.
Contracts, organised
Most cleaning work is contract work: the same office three evenings a week, the same block of flats every Tuesday. Set each contract up as one job and book its visits against it, so the history, contacts, checklists and notes build up in one place. Move a visit when the client's plans change, and invoice the month's visits together.
A deep clean, from the website to paid
- 1Enquiry
A landlord fills in the end-of-tenancy form on your website, with photos of the oven and carpets.
- 2Quote
You price it from your own services and send the quote, which they accept online.
- 3Booked
Two cleaners and the carpet machine go on one visit, with the key collection in the notes.
- 4On the day
The team works through the checklist and takes before and after photos.
- 5Paid
The invoice goes out from the visit and the landlord pays it online.
Questions cleaning companies ask
How does pricing work for a team?
You pay for each person who signs in. Machines, sites and portal users are all included, and subcontract teams can be invited to accept work in the JobTek app.
Can commercial clients log in?
Yes. With JobTek Professional, invite a client's contacts to the customer portal to see bookings, quotes and invoices for their sites.
Do you cover water hygiene and kitchen extract records?
Yes. JobTek's managed catalogue includes legionella monitoring, hot and cold water system disinfection and kitchen extract post-clean verification records.
Can I bring my client list across?
Yes. Connect Xero, QuickBooks Online, Sage Accounting or FreeAgent on JobTek Professional and import up to 500 clients at a time, or create them from enquiries as they arrive.
The right plan for your team
JobTek Essentials covers clients, sites, scheduling, checklists, quotes and invoices. JobTek Professional adds online quote acceptance and payments, invoice reminders, automatic client updates and the client portal. The 30-day free trial is JobTek Professional, with no card needed to start.